Admission procedure

STAGE 1
Start the Registration Process in the Online Application Ssystem (in Polish: IRK)

Online registration is now OPEN. If you have any any questions about admission or studies contact us at: admissions@ubb.edu.pl

Step 1: Create your individual registration account in the IRK system https://irk.ath.bielsko.pl 
Use an email address which you use on a regular basis. After you create your account, an account activation link will be sent to the e-mail address that you have given in the personal data form. You need to activate your account by clicking the link. If you cannot activate your account, please contact the International Relations Office at international@ubb.edu.pl

Step 2: Complete your personal details: fill in all the data that is required in the system (basic personal data + address and contact information).

Step 3: Upload a photo for your student ID according to the photo requirements (a passport form photo). Your photo has to be accepted before printing from the IRK system a personal questionnaire or statement about taking interview confirming your command of English (or Polish if you apply for the studies in Polish) in the online form.

Step 4: Complete data concerning education and attach documents required at this stage of registration.

You need to specify the document you possess that entitles you to study at the level of your choice:

• Undergraduate programmes or long-cycle MA/MSc programmes: Polish new or old maturity exam / foreign document – an equivalent of maturity diploma from abroad/ International Baccalaureate (IB) / European Baccalaureate (EB)
• Graduate programmes: BA, BSc or BEng diploma / MA, MSc or MEng diploma / an equivalent diploma from abroad.

Note that it is not possible for candidates with foreign high school/higher education diplomas to enter results in the form. Therefore, you are obliged to attach scans of translated documents with high school/higher education results at individual registration accounts.
 
If you apply for first-cycle (BA) studies, you supply a secondary school graduation certificate and a transcript with grades together with apostille/legalisation and their official translation (you upload more than one scan or one scan if it contains all required documents).
 
If you apply for second-cycle (MA) studies, you supply a higher education diploma (MA, BA or long-cycle) and a diploma supplemented with grades together with apostille/legalisation and their official translation (you upload more than one scan or one scan if it contains all required documents).

In the filed “Certificates and other documents required to start studies” upload a certificate that confirms your command of the English language or Polish language (if you apply for studies in Polish) at least at the B2 level. A candidate whose documents confirm schooling in English, is not required to present any additional language certificate. 
 
Important: if you do not have a proper certificate, upload a statement about taking an interview confirming your command of English (or Polish if you applied for studies in Polish) in the remote (online) form. For more information about the interview please contact our IRO (international@ubb.edu.pl).

Step 5: Choose studies from the offer. After creating an individual account in the IRK system and specifying the relevant document entitling you to study at university level, you apply for a study programme. For studies provided in English, please go to the "Studies" field and choose "Studies in English" option in the "Filters" section. Then please confirm your choice (MSc in Computer Science (part-time study) or Master in International Business (full-time study). After choosing a study programme you would like to apply to, click on the green “Sign up” button.

If you wish to study in the Polish language, choose a study programme in Polish. In any case choose “admission for foreigners”.

Step 6: Pay admission fee: 85 PLN (equal to 19 EUR or 22 USD + possible transfer costs)

The individual bank account number is generated for each candidate through the IRK system at the registration account, see section “Payments”.

Step 7: Make sure that you have attached scanned copies of the required documents.

Step 8: Take part in the interview

If you do not have a certificate confirming a required level of English or Polish, you should take an entrance interview. Details about the interview will be sent to you by at least five days before the exam date through the “Messages” tab in your account.

The interviews will be conducted online (via Skype, Teams etc.). Details will be provided individually to all candidates through their OAS accounts. To take part in the interview, please note that you will need a stable Internet connection, a working microphone and headphones or speakers, as well as a webcam (your identity will be verified with the document (passport) you need to show to the camera, and you are expected to answer questions without the assistance of other people).

Step 9: Wait for information on your account from the recruitment office on the acceptance or refusal of the submission.

In case of any further questions, contact the International Office (by asking a question at the IRK system or by sending an e-mail at international@ubb.edu.pl). Please do not send us any copies of your diploma!

STAGE 2
Check qualification results

Our staff will verify your documents. If a positive decision is made regarding your application, then you will be informed and invoiced for the proper tuition fees. If your application is not accepted, you will not be invoiced for any payment.

You will receive the qualification results on your individual registration accounts in the Online Application System (IRK). Log into your account and check your results.

International candidates receive decisions on admission issued by the Rector.
 
STAGE 3
Enrol into the programme and submit the necessary documents

If accepted, pay the tuition fees, and then please send us a scan of the confirmation of payment.

After your payment is confirmed, you will receive the necessary documents to help with your visa application, if necessary.

When you arrive in Poland, submit personally the following documents to the International Relations Office (address: Willowa 2, building L, room 402, 4th floor) the original documents listed below until 30.09.2021.  In order to register and submit the documents you have to appear in person, showing your ID or passport.

Please make sure you have all of the necessary documents in their original forms.

List of required documents to be submitted personally:

Originals:

1. Personal questionnaire printed from the IRK and signed
2. Enrolment application (Request to the rector) printed from the IRK and signed
3. Registration and Information Consents printed from the IRK and signed
4. Application for the issue of Electronic Student ID printed from the IRK and signed
5. Statement on reading the terms of payment at the University of Bielsko-Biala printed from the IRK and signed
6. Confirmation of registration fee payment (85 PLN which is equal to 19 EUR or 22 USD + possible transfer costs)
7. Confirmation of payment of the tuition fee for studies (applies to candidates on tuition fee basis)
8. Two (2) passport photos 35*45 mm
9. Decision on recognition of a document of international qualification (a document issued by the Polish education authority (Katowice Board of Education – Kuratorium Oświaty w Katowicach). This document must be obtained before the end of the first semester.
   10. If you apply for second-cycle (MA) studies: an original of the eligibility statement saying that their certificate/diploma gives the right to study at the university level or continue education on Master’s level in the country it was issued stamped by the Higher Education Authorities or legalized by the Polish Embassy if applicable.

Copies and originals – a copy will be legally confirmed by the university at the International Relations Office, if the original document is presented during inspection

1. Copy of your ID card or passport (for European Union citizens) or passport(for non-European Union citizens)
2. Copy of the document certifying your knowledge of the programme language of instruction(English or Polish) at B2 level, with the exception of candidates whose language proficiency has been confirmed during the exam
3. Copy of medical certificate with notification that you can attend a selected type of studies (with an official translation)
4. Copy of health insurance for the period of studies in Poland (e.g., European Health Insurance Card, or general health insurance (Polish National Health Fund—NFZ), or confirmation from the insurer that they would cover medical costs of at least 30 000 EUR)
5. If you apply for first-cycle (BA) studies: a copy of secondary school graduation certificate and a transcript with grades together with apostille/legalisation and their certified translation (you upload more than one scan or one scan if it contains all required documents).
6. If you apply for second-cycle (MA) studies: a copy of higher education diploma (MA, BA or long-cycle) and a diploma supplement with grades together with apostille/legalisation and their certified translation (you upload more than one scan or one scan if it contains all required documents)

Additional documents (if applicable)

1. Letter of decision on scholarship or exemption from education fees (issued by NAWA or other grantor),
2. Proof of health insurance valid for basic medical care in Poland or a proof of Polish origin issued by a Polish Consulate,
3. Visa or a residence permit (Karta Pobytu), or any other document that entitles the applicant to stay in the Republic of Poland,
4. Original of accommodation request (if you decide to stay in the student dormitory).
5. Power of attorney – authorisation of candidate’s representative to submit documents in case he/she cannot do it himself
6. Parent’s written consent to undertake studies by the child (for candidates under 18) with a certified translation into Polish.

A full list of documents required for each of the programme can be found in the IRK catalogue in the study card in the “required documents” tab.

Good luck with your application!

ADDITIONAL INFORMATION

1. LEGALISATION OR APOSTILLE
   Legalisation is the certification of a document’s formal conformity with the law binding in the place of its issue or of the authenticity of the seals and signatures placed on the document. In countries – parties to the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents legalisation was replaced by apostille.

Source: https://www.gov.pl/web/pakistan-en/apostille
Check the country:https://www.hcch.net/en/instruments/conventions/status-table/?cid=41

OFFICIAL TRANSLATIONS

Your documents should be translated by a Polish sworn translator registered in the  list of sworn translators of the Polish Ministry of Justice, or by:

• a sworn translator registered in any Member State of European Union (EU) or European Free Trade Association (EFTA) – parties to the European Economic Area Agreement, or Member States of Organization for Economic Cooperation and Development (OECD), or
• a Polish consul in the country where the documents were issued, or
• an accredited in Poland embassy or consulate of the country which issued the documents or in which the relevant educational system operates. 

LANGUAGE CERTIFICATE
A list of documents recognized by the University of Bielsko-Biala as a confirmation of foreign languages command.

English

• Cambridge B2 First (grade C or higher);
• Cambridge C1 Advanced;
• Cambridge C2 Proficiency;
• IELTS Academic (at least 5.5 points);
• TOEFL (at least: iBT: 72 points, ITP: 543 points, CBT: 180 points);
• higher education diploma in the field of English Philology (English Studies);
• higher education diploma, if the language of instruction was English;
• IB diploma;
• EB certificate;
• citizenship of a country in which English is the official/dominant language;
• other document (e.g. transcript mark confirming passing the university English language course at least at B2 level).

If you do not have any of these certificates, we will check your language proficiency in English during an online interview.

POWER OF ATTORNEY
If you cannot appear in person at the dean’s office when you receive the information on being accepted for the 1 year of the programme of your choice, you can ask another person to do it for you. However, this person will have to present a written power of attorney signed by you.

PARENTS OR LEGAL GUARDIAN PERMISSION TO STUDY
Candidates who are under 18 upon enrolment have to submit additional documents in order to enrol, such as a birth certificate (with its translation) and parent’s written consent to undertake studies by the child. If a minor candidate is enrolled by a representative (a legal guardian), then an appropriate power of attorney is required. A document form to download (only in Polish): www.irk.ath.bielsko.pl

DECISION ON RECOGNITON OF A DOCUMENT OF INTERNATIONAL QUALIFICATION
Some certificates are recognized in Poland by virtue of law and they do not require any additional administrative actions in order to undertake studies. Such recognition applies to certificates issued in Member States of the EU, OECD, EFTA and countries with which Poland has signed international agreements on mutual documents recognition. 
These are: Australia, Austria, Belgium, Bulgaria, Chile, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Greece, the Netherlands, Spain, Ireland, Island, Israel, Japan, Canada, South Korea, Lichtenstein, Lithuania, Luxembourg, Latvia, Malta, Mexico, Germany, Norway, New Zealand, Portugal, Romania, Slovakia, Slovenia, Switzerland, Sweden, Turkey, United States of America, Hungary, United Kingdom, and Italy.

Certificates covered by international agreements (e.g., Belarus, China, Ukraine).

Certificates issued in other countries than listed above require an additional administrative procedure in order to be recognized as a basis for undertaking higher education in Poland. Such decisions are issued by the appropriate education authority. In order to obtain the decision candidates who reside in Poland should contact the local Polish education authority relevant to the place of their residence. For those who do not reside in Poland this is Kuratorium Oświaty (Education Authorities) in Katowice.

If, upon enrolment, the candidate does not have a decision on a certificate recognition in Poland, they oblige themselves to obtain this decision by no later than end of the first semester.

FINAL REMARKS
After submitting all the required documents, you will be registered at the dean’s office of the relevant university faculty by the deadline specified by the Faculty Admission Commission.
 
In case of any questions, contact the International Office by sending an e-mail at international@ubb.edu.pl. Please do not send us any copies of your diploma!
 
If, for any reason, you decide not to study the programme you have applied for, please submit a scan of signed resignation statement to the Office of International Relations (international@ubb.edu.pl). The statement should be submitted immediately after you receive the information that you have been accepted for the programme that you decide not to attend.

ANNOUNCEMENT
This admission procedure is only for full-studies candidates and recruiters and it is valid for the academic year 2022/2023. 
Only full sets of documents will be processed.
Candidates will receive the Offer Letter for the Embassy meeting.
Candidates with positive results from the Embassy meeting gets the Acceptance Letter.
All documents from University of Bielsko-Biala for completed applications are send on Fridays.

Please notice that The Admission Procedure may differ depending on the country of your origin, previous education and other circumstances.

We will happy to answer your questions!
Contact: international@ubb.edu.pl
Your IROs Admissions Team